All corporate/sponsor/government approvals must be obtained BEFORE sending submission.
The initial summary and sponsor approval must be received by September 29, 2023.
The initial summary and sponsor approval must be received by September 29, 2023.
Preparation of the Summary
Length: two to four pages (not including cover page) in single column or IEEE TNS standard two column format using 11 point or greater font size
Clearance: Speaker must be cleared for ITAR or SRD depending on classification level of the paper
Length: two to four pages (not including cover page) in single column or IEEE TNS standard two column format using 11 point or greater font size
Clearance: Speaker must be cleared for ITAR or SRD depending on classification level of the paper
The summary must include sufficient information to permit a meaningful technical review. Summary should state the purpose of the work, significant new results, and contribution to the state of the art. The level of classification can be up to Secret Restricted Data (no CNWDI). ITAR papers as well as unlimited release papers are also welcome. Authors are encouraged to submit classified summaries if required to permit an accurate technical review of the paper. The classification level or trade restrictions should be clearly marked on each page of the summary. Failure to adhere to the page limit, deadlines, or other rules could result in the paper being rejected.
Prepare your summary in single-column or IEEE Transactions on Nuclear Science (TNS) standard two-column format using 11 point or greater font size. The summary must be typed on 8 1/2" x 11" paper with 1" margins on all sides. The title with the names of the authors following should be on the first page of the summary after the cover page. Electronic summaries must use proper encryption methods for ITAR summaries. Hard copy summaries will not be accepted.
Please identify the classification levels of the final paper/conference presentation when submitting the summary. Speakers presenting during the classified sessions must be cleared for Secret RD. Include any other information you feel is pertinent for the paper review.
Prepare your summary in single-column or IEEE Transactions on Nuclear Science (TNS) standard two-column format using 11 point or greater font size. The summary must be typed on 8 1/2" x 11" paper with 1" margins on all sides. The title with the names of the authors following should be on the first page of the summary after the cover page. Electronic summaries must use proper encryption methods for ITAR summaries. Hard copy summaries will not be accepted.
Please identify the classification levels of the final paper/conference presentation when submitting the summary. Speakers presenting during the classified sessions must be cleared for Secret RD. Include any other information you feel is pertinent for the paper review.
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Cover page must be unclassified unlimited release and should include:
- UUR Title - Presenter’s name, affiliation, and affiliation location - Authors’ name, affiliation, and affiliation location - Presenter’s and/or POCs telephone number and email address - Preference for poster, oral presentation, or computer demonstration - Classification level of final paper and presentation - UUR 35-word abstract for brochure |
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Summary Release Approval
All summaries must be submitted with an approval for release to reviewers and HEART attendees from your sponsor or company (if your own company is sponsoring your work). This release should be through an official process within your organization/company/sponsor. If you do not have an official Review and Approval/Public Release process please use the form to the right. Summaries will not be accepted without appropriate release approval documentation. It is the responsibility of the author(s) to obtain and provide release approval documentation. |
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Submission of Summary
Use link below to submit summary and sponsor/company release approval. Summary should be password protected if OUO/CUI. Send password separately or call 505-503-9977. Hard copy summaries will not be accepted.
Use link below to submit summary and sponsor/company release approval. Summary should be password protected if OUO/CUI. Send password separately or call 505-503-9977. Hard copy summaries will not be accepted.
Submit Summary
If needing to submit a classified summary contact Patricia St. John at 505-503-9977 for specific instructions.
Speakers presenting during the classified sessions must be cleared for Secret RD. Proof of U.S. citizenship allows access to ITAR material and is required for all other technical sessions.
If needing to submit a classified summary contact Patricia St. John at 505-503-9977 for specific instructions.
Speakers presenting during the classified sessions must be cleared for Secret RD. Proof of U.S. citizenship allows access to ITAR material and is required for all other technical sessions.
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